EXXCEL Project Management

Field Administrator

US-FL-Titusville
2 weeks ago(12/6/2017 10:45 AM)
ID
2017-1038
# of Openings
1
Category
Administrative/Clerical

Overview

Provide technical and administrative support to the Project Team to ensure quality and timely execution. Manage document coordination and recording, keep in contact with cross-functional teams, as well as, Subcontractors, Suppliers and Consultants. This role will act as the point-person for construction documents including meeting minutes, issues (“change”) log & subsequent draft change orders, production reports, etc. Other functions may also include: scheduling assistance, Subcontractor/Supplier buyout, management of submittal packages, etc. All field correspondences, administration, computer guidance project management software, filing, and progress reporting is the responsibility of this position. A Field Administrator must be flexible and able to work well in a fast-paced environment. He or she should be competent in handling simultaneously occurring tasks and smaller projects, and have excellent written and oral communication skills.

Responsibilities

SPECIFIC RESPONSIBILITIES

 

  • Prepare daily reports as related to crews, progress and issues
  • Provide document control for correspondence
  • Assist in the preparation of final records for the project, including as-builts
  • Represent EXXCEL in a business-like and professional manner
  • Assist in carrying out a variety of basic field administration duties at the job site
  • Maintain electronic files – via various websites and software such as MS Office Suite - including Outlook, Viewpoint, Dropbox, Salesforce, etc.
  • Maintain all physical (paper) files – this includes cycling out files for offsite storage (as applicable)
  • Ensure all project Subcontractor, Supplier & Consultant (“Vendor”) firms and contacts are being entered and managed accurately in the “Team Lists”
  • Type, assemble, organize, file, distribute, etc. project specific Meeting Minutes, Submittal Packages, RFI’s, etc.
  • Assist in format and content of project specific reports as required
  • Provides on-going project related feedback to Project Leadership & cross-functional team(s)
  • Ensure all project Meeting Agendas & Minutes are drafted, stored and distributed accurately and in a timely fashion
  • Ensure all project photos (both ground and aerial) are stored and distributed appropriately
  • Prepare scope packages for bidder solicitation
  • Research and solicit said vendors as directed during bidding process
  • Assist Project Engineers in collecting and summarizing bid packages
  • Assist in ensuring all potential Vendors have been contacted and accurately instructed of our prequalification process and all solicited vendors are being accurately managed during the bidding phase

Qualifications

JOB SPECIFIC COMPETENCIES/BEHAVIORS

 

  • Must have knowledge of basic computer systems and software
  • Must be able to communicate effectively both orally and in writing
  • Ability to read and interpret drawings and specifications not required but beneficial
  • Willingness to work outdoors in all weather conditions is recommended

 

BENEFITS PACKAGE

 

  • Life insurance, $50,000 term policy
  • Disability insurance
  • Major medical insurance
  • Dental insurance, voluntary
  • 401(k) Profit Sharing Plan

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